1. Controller
Select Financial Services Oy (hereinafter “Select” or “we”) processes personal data to take care of its client relationships, to enable communications with clients, and to fulfil contractual agreements. Additionally, we collect analytical data about the visitors of our website.
In addition to individual clients, Select has institutional clients and partners in cooperation whose representatives’ personal data may be processed as a part of this registry. The personal data of the representatives of our institutional customers is used solely for marketing and communications targeting the institutional entity.
Please note that this Information Security Statement & Privacy Policy only covers the processing of personal data where Select is the controller.
2. Contact information
Controller’s contact information:
Select Financial Services Oy
2921254-1
Mikonkatu 9, 4. krs., 00100 Helsinki
hello(a)selectfinancial.fi
Data protection officer’s contact information:
Select Financial Services Oy
2921254-1
Mikonkatu 9, 4. krs., 00100 Helsinki
hello(a)selectfinancial.fi
3. Data collected
Clients and marketing contacts
First and last name
Title
Contact information
For institutional customers’ representatives their organization, title and other data about the institution pertaining to the client relationship
Website visitors
IP address
URL path on the website
Time of the visit
Browser type and version
Type of device
Name and e-mail address of newsletter subscribers
The website also employs cookies.
Google Analytics is used on the website. More information about the data safety of Google Analytics is available at:
https://support.google.com/analytics/answer/6004245?hl=en
4. Where is personal data obtained from?
As a premise, the data processed according to this Information Security Statement & Privacy Policy comes from the data subjects.
Data collected from the website is saved to the server during the visit.
5. The purposes of processing personal data
Personal data can be used for the following purposes, which follow laws and regulations:
To provide a service or to fulfil a contractual agreement
Personal data can be used for various assents and for the management of contractual agreements.
Customer communications and client relationship management
Personal data is used to manage, upkeep, and develop the client relationship between Select and the client and for communications.
If you contact us, we will use the information you provide us to answer your questions, to solve possible issues, and to process your message.
6. Data storage period
We will store personal data only for as long as law requires or as long as they are necessary to carry out the aforementioned specific purposes.
7. Transferring personal data out of the European Economic Area (EEA)
Contact information used in communications with clients and the statistical data collected from the use of Select’s digital systems is transferred to servers which are located in the United States. The security of this data is the responsibility of the service providers in question in accordance with the GDPR.
8. Recipients of personal data
Under certain exceptional circumstances we may disclose personal data to entities with whom we have operative agreements according to which the said entities are bound to limit the use of the personal data and to follow privacy and data security standards which are at least as strict as the ones in this Information Security Statement & Privacy Policy.
Under no other circumstance will we disclose your personal data to entities outside our organization, except in the following situations:
For legal reasons
Select may be obligated to disclose personal data if required by the applicable law or decree or an order from an administrative or judicial authority.
To authorised service providers
We may disclose personal data to authorised service providers who are under a contract with us. Our contracts with service providers bind them to limit the use of personal data and to follow privacy and data security standards which are at least as strict as the ones in this Information Security Statement & Privacy Policy.
With your express consent
Beyond the aforementioned reasons, we may hand over personal data to third parties outside of our organization when we have your express consent to do so. You have the right to revoke such consent at any time.
9. The rights of data subjects
The right to access personal data
The data subject has the right to access their personal data that Select processes. Should you so desire, you can contact us to find out what personal data we process and for what purposes is the data used for.
The right to data correction
You have the right to have us correct personal data that we possess if they are faulty, incomplete, inaccurate, outdated, or unnecessary. You may contact us to e.g., update your contact information or other personal data.
The right to request the deletion of personal data
You may request us to delete your personal data. We will process your request unless a legitimate reason prevents us from doing so.
The right to object to processing and to restrict the processing of personal data
You have the right to object to us processing your personal data or for using the data for profiling purposes related to direct marketing. Among other things, you also have the right to restrict the processing of your personal data when your personal data is inaccurate. Additionally, under certain exceptional personal circumstances you have the right to restrict the processing of your personal data.
The right to data portability
The data subject has the right to receive their personal data from us in a cohesive and commonly used format and the right to independently transmit the data to a third party.
Use of these rights
Should you wish to exercise any of the aforementioned rights, we kindly ask you to mail or email Select the following information: name, address, phone number and a copy of a valid ID. We may request that you provide further information to establish your identity. We reserve the right to reject requests which are repeated unreasonably often, are excessive, or which are clearly unfounded.
10. Data protection
We have established administrative, organizational, technical, and physical safeguards to secure the personal data that we gather and process. The safeguards have been designed to uphold an appropriate level of security to guarantee the confidentiality, integrity, and accessibility of the data.
Personal data can only be accessed by persons whose duties entitle the processing of the data. The access to personal data is protected by appropriate measures like user identification, passwords, and access rights.
11. Filing a complaint
You have the right to file a complaint with the supervisory authority should you feel that Select violates data protection laws in its handling of personal data.
